Virtual Office Admin

March 7, 2026

Salary: P300 – P350 per hour Schedule: 5:00 AM – 9:00 AM PHT (4 hours a day; 20 hours a week) What are we looking for? Skills Required Required Skills and Experience <ul class="fb009c18 _92539eac"> <li>Strong proficiency in Google Workspace including Gmail, Drive, Docs, and Sheets</li> <li>Advanced comfort working in Excel or Google Sheets</li> <li>Experience sending contracts and managing digital signatures</li> <li>Experience with basic invoicing and payment tracking</li> <li>Familiarity with email outreach and automation tools</li> <li>Strong attention to detail and organizational discipline</li> <li>Clear written English communication</li> <li>Ability to follow processes exactly as documented</li> </ul> Preferred Qualifications <ul class="fb009c18 _92539eac"> <li>Experience supporting small business owners or service firms</li> <li>Familiarity with CRM hygiene and lead tracking</li> <li>Experience with social media scheduling tools</li> <li>Basic understanding of workflow automation</li> </ul> What will you do? CRM and Data Management <ul class="fb009c18 _92539eac"> <li>Maintain and update Excel based CRM database</li> <li>Ensure contact records are accurate, clean, and properly segmented</li> <li>Track outreach activity and update lead statuses</li> <li>Organize and file client documents within Google Drive</li> </ul> Calendar and Administrative Support <ul class="fb009c18 _92539eac"> <li>Manage scheduling and calendar coordination</li> <li>Book meetings and send confirmations</li> <li>Handle general administrative tasks as assigned</li> </ul> Client Communication and Outreach <ul class="fb009c18 _92539eac"> <li>Send outbound emails to prospects using approved messaging under assigned name</li> <li>Execute follow ups and basic nurture emails</li> <li>Support client onboarding by sending required emails and links</li> <li>Monitor inboxes and flag priority responses when needed</li> </ul> Contracts and Document Management <ul class="fb009c18 _92539eac"> <li>Prepare and send contracts using approved templates</li> <li>Route documents for digital signature</li> <li>Properly file executed agreements in Google Drive</li> <li>Maintain organized document structure</li> </ul> Finance and Contractor Coordination <ul class="fb009c18 _92539eac"> <li>Pay independent contractors according to schedule</li> <li>Create and send invoices to clients</li> <li>Record payments and maintain basic payment tracking</li> <li>Support simple accounts payable tasks as assigned</li> </ul> Email Automation and Systems Support <ul class="fb009c18 _92539eac"> <li>Assist with basic email automation workflows</li> <li>Maintain email lists and segmentation in Excel or Google tools</li> <li>Ensure links and automations are functioning properly</li> </ul> Social Media Support <ul class="fb009c18 _92539eac"> <li>Create and post social media content using provided materials</li> <li>Schedule posts across designated platforms</li> <li>Maintain posting calendar consistency</li> <li>Flag engagement opportunities to leadership</li> </ul> JOIN CONNECTOS NOW! ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. Our client’s mission is to build a world-class divorce coaching program supported by a diverse global team, local community networks, and trusted legal and corporate partnerships. Equal Employment Statement Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

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