URGENT: Part-Time Executive & Administrative Assistant (experience in construction industry is preferred)

Application Deadline: 19 March 2026

Department: Operations

Employment Type: Part Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

Description

• Manage and organize multiple email inboxes, including prioritization and response drafting
• Review, organize, and file project-related documents and correspondence
• Coordinate calendars, schedule meetings, and send reminders
• Prepare meeting materials, agendas, and follow-up notes as needed
• Assist with document review related to construction or electrical projects
• Track tasks, deadlines, and action items to support project workflows
• Handle basic personal administrative tasks such as online ordering or scheduling
• Maintain organized digital filing systems for easy document retrieval
• Communicate professionally with internal teams, vendors, and external contacts
• Support day-to-day administrative needs as directed by the project manager

Hard Requirements:

• Minimum 2–3 years of experience as an executive assistant, administrative assistant, or virtual assistant
• Prior experience supporting construction, industrial, engineering, or technical teams
• Strong written and verbal English communication skills
• High attention to detail with strong organizational and task management abilities
• Proficiency with email platforms, calendars, document management, and cloud-based tools
• Ability to manage sensitive information with discretion and confidentiality
• Comfortable working independently with minimal supervision
• Reliable internet connection and secure remote work setup

Schedule:

• 20 - 25 hours per week 
• Monday to Friday
• 7AM - 11AM Eastern Standard Time Zone
  
  

Offer and Benefits:

• Weeks 1–4: $5 USD/hour 
• Weeks 5–8: $6 USD/hour 
• Weeks 8 onwards: $7 USD/hour