[Remote] Administrative Coordinator, SPPH Administration (Partial Remote)

Note: The job is a remote job and is open to candidates in USA. UTMB Health is seeking an Administrative Coordinator to provide professional guidance and coordination in the administrative duties of a department. The role involves supporting faculty, staff, and students with various administrative tasks, including human resource functions, meeting coordination, and special project management.


Responsibilities

  • Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process
  • Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year
  • Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options
  • Provide general administrative support to faculty, staff and students
  • Coordinate and schedule meetings for department chairs and faculty
  • Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff
  • Collect information, conduct research, and make recommendations to solve problems as they occur
  • Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc
  • Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University
  • Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accurately
  • Greeting and assist visitors
  • Sort and distribute office mail
  • Maintain faculty calendars and assist with scheduling meetings
  • Maintain curriculum vitals and bio sketches for department faculty
  • Provide back-up support to other areas as needed
  • Perform related duties as assigned

Skills

  • Bachelor's degree or equivalent in related field; 2 years related experience
  • Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler), strong oral and written communication skills, solid organizational skills, strong interpersonal skills
  • Ability to manage multiple and changing priorities

Company Overview

  • The University of Texas Medical Branch (UTMB) Faculty Group Practice (FGP) is comprised of over 950 faculty physicians and advanced practice providers who drive UTMB’s mission of improving health by delivering innovative education and training, pursuing cutting-edge research, and providing the highest quality patient care. It was founded in undefined, and is headquartered in Galveston, Texas, US, with a workforce of 501-1000 employees. Its website is https://utmb.us/e99.

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