HR Assistant & Receptionist

Full-time Description

We are expanding our team!

Job Title: HR Assistant & Receptionist

Department: Human Resources / Administration

Reports To: Payroll & HRIS Manager

Employment Type: Full-Time, Onsite

Compensation: Hourly ($18–$22 per hour)

General Benefits: PTO, Health, Dental, 401K Program, Group Life

Position Overview

The Receptionist & HR Assistant primarily supports core Human Resources functions while serving as a welcoming first point of contact for guests and employees. This role focuses on onboarding, employee records, HR coordination, and supporting a positive employee experience. Reception duties are light and continue to decrease as processes evolve, making this an ideal opportunity for someone looking to grow in their career.

Key Responsibilities

HR Support & Employee Experience (Primary Focus)

• Assist with onboarding processes, including new hire paperwork, I-9 verification, and personnel file setup
• Maintain accurate, confidential employee records and HR documentation
• Support benefits enrollment and respond to basic employee questions
• Help coordinate orientation sessions, training schedules, and employee communications
• Assist with job postings, applicant tracking, and interview scheduling
• Support compliance with federal and state employment requirements
• Maintain confidentiality of sensitive employee information
• Assist with employee recognition efforts and engagement initiatives

Reception & Office Support (Secondary Focus)

• Greet and assist guests, applicants, vendors, and team members in a professional manner
• Answer and route incoming calls and inquiries
• Manage visitor check-in procedures and maintain visitor logs
• Accept and distribute mail, packages, and deliveries
• Maintain a clean, organized reception area

Administrative & Coordination Support

• Maintain organized digital and physical filing systems
• Assist with scheduling meetings, conference rooms, and company events
• Support leadership with administrative tasks and document preparation
• Help track onboarding progress, training completion, and required documentation
• Assist with HR audits, reporting, and special projects

What Success Looks Like

• Smooth, welcoming onboarding experience for new hires
• Accurate and timely HR documentation and recordkeeping
• Employees feel supported and informed
• Organized, efficient HR processes
• Professional and friendly reception experience

Why Join Us

• Clear pathway to grow within Human Resources
• Supportive, people-first workplace culture
• Meaningful role supporting employee experience and operations
• Stable onsite role with consistent schedule
• A position that blends people support with professional growth

Equal Opportunity Employer

We are an equal opportunity employer and consider all qualified applicants without regard to protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

Qualifications & Skills

• HR support, recruiting coordination, or employee services experience preferred
• Strong interpersonal and customer service skills
• High level of professionalism and confidentiality
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office or similar systems
• Ability to multitask and prioritize in a fast-paced environment
• Reliable, punctual, and team-oriented
• Interest in growing within Human Resources

Physical Requirements

• Prolonged periods of sitting and computer use
• Occasional standing and walking to assist guests
• Ability to lift up to 20 lbs as needed
• Ability to operate standard office equipment