Administrative Operations Specialist
Special Instructions to Applicants:
All interested applicants should attach a resume and cover
letter in the Supporting Documents section of the application,
preferably in a PDF format, to avoid any formatting
issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice
University is ranked among the nation’s top 20 universities by U.S.
News & World Report. Rice has a 6-to-1 undergraduate
student-to-faculty ratio and a residential college system, which
supports students intellectually, emotionally, and culturally
through social events, intramural sports, student plays, lectures
series, courses, and student government. Developing close-knit,
diverse college communities is a strong campus tradition, which is
why Rice is highly ranked for the best quality of life and the best
value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and
students share values essential to our success as a healthy
community. Those values guide our decisions and behaviors and shape
Rice’s culture. They come through in how we treat each other and
welcome our visitors. These values can be recalled simply by our
name — RICE — Responsibility, Integrity, Community, and
Excellence.
Position Summary:
The Administrative Operations Specialist provides administrative
support to Student Judicial Programs at Rice University. Student
Judicial Programs articulates and enforces the expectations of Rice
University—expectations that represent our shared values as a
community. This role will be responsible for a variety of
administrative and financial matters related to the office's
operations and will serve as a frontline contact for students,
campus partners, and external entities. As an integral member of
the team, the specialist assists with the day-to-day functions of
the department, with a special emphasis on empathetic interactions
with students experiencing conduct-related issues.
Ideal Candidate Statement:
The ideal candidate for this position deeply believes in the
office's mission and is committed to supporting its goals of
articulating and enforcing expectations for the Rice community.
They positively impact the office culture, exhibit strong
character, and execute assigned responsibilities efficiently and
effectively. They proactively support the office's staff and
collaborators, adapt to changing circumstances, and manage
unexpected challenges seamlessly.
Workplace Requirements:
This position is full-time, requiring all duties to be performed in
person at Rice University, Monday–Friday, 8:30 AM to 5 PM in Lovett
Hall. This position requires the ability to climb three flights of
stairs to access the office. Per Rice policy 440 , work
arrangements may be subject to change.
Hiring Range: $45,000–$47,500 annually, contingent upon
qualifications and experience
*Exempt (salaried) positions under FLSA
are not eligible for overtime.
Minimum Requirements:
- Bachelor’s degree
- In lieu of the education requirement, additional related
experience, above and beyond what is required, on an equivalent
year-for-year basis may be substituted
- In lieu of the education requirement, additional related
experience, above and beyond what is required, on an equivalent
year-for-year basis may be substituted
- 1+ years of experience in an office administrative
setting
- In lieu of the experience requirement, additional related
education, above and beyond what is required, on an equivalent
year-for-year basis may be substituted
- In lieu of the experience requirement, additional related
education, above and beyond what is required, on an equivalent
year-for-year basis may be substituted
- Excellent organizational skills
- Ability to take initiative and ownership of projects
- Strong written and verbal communication skills
- Ability to exercise sound judgment in decision-making
- Relevant subject matter knowledge
- More than two years of administrative office experience
- Experience working in a higher education or counseling/social
work environment
- Experience with Maxient, Microsoft Office, and Google Drive
systems
- Implements, administers, and evaluates the day-to-day business
and administrative activities of Student Judicial Programs
- Participates as a member of the conduct office team, including
interacting with students and other offices (internal and
external), addressing office matters, and assisting students with
questions and issues relating to policies, practices, and rules—all
with the utmost professionalism
- Maintains student records in accordance with applicable laws
and office practices
- Manages the department's email and phone communications
- Oversees and processes financial transactions; produces,
monitors, and reconciles budget statements; researches, identifies,
and resolves discrepancies
- Provides input on the budget, budget planning, and other
financial matters
- Maintains organization of office space, including purchasing
and tracking inventory of supplies and equipment
- Updates and maintains the Student Judicial Programs
website
- Organizes, manages, and completes special projects
- Collects and analyzes data; creates reports; reviews and
explains trends; formulates and evaluates alternative solutions and
recommendations to achieve the goals of the program or
function
- Analyzes and interprets policies; develops, revises, and
implements procedures
- Assists in developing and implementing training for student
leaders and organizations, with oversight by the Director
- Performs all other duties as assigned
- Performs human resources transactional support by assisting
with training logistics, onboarding, and ordering for workstation
needs
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.
